O*NET Career Intelligence

Executive Secretaries and Executive Administrative Assistants

SOC 43-6011.00

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Zone 3 Office and Administrative Support

Skills

Knowledge

Job Zone

Green

Top Skills 8

Reading Comprehension

4.0

Active Listening

4.0

Speaking

3.9

Writing

3.8

Service Orientation

3.8

Coordination

3.4

Critical Thinking

3.2

Social Perceptiveness

3.2

Knowledge Areas 8

Clerical

4.5

English Language

4.2

Customer and Personal Service

3.5

Computers and Electronics

3.3

Administration and Management

3.2

Personnel and Human Resources

2.8

Communications and Media

2.7

Mathematics

2.5

Key Tasks

1Manage and maintain executives' schedules.

2Make travel arrangements for executives.

3Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

4Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

5Answer phone calls and direct calls to appropriate parties or take messages.

Also Known As

Administrative Aide Administrative Assistant Administrative Associate Administrative Coordinator Administrative Liaison Administrative Office Assistant Administrative Office Specialist Administrative Officer Administrative Secretary Administrative Services Assistant